AUSTRALIA FRIENDSHIP ASSOCIATION
The name of the
organisation shall be the Nepal-Australia Friendship Association (South
Australia) Inc, herinafter refferred to as the Association.
The objectives of
the Association shall be to promote friendship, understanding and
goodwill between the people of Nepal and Australia. Those objectives
will be non-political and non-commerical.
3. MEMBERSHIP: Membership
of the Association shall be open to any person who, irrespective of
race, political or religious affiliation, agrees with the objectives of
the Association. All applications for membership will be submitted to
the Executive Committee for ratification.
The Annual Membership
fee, as set down by the Annual General Meeting, shall fall due in April
each year. Any member who is not financial as at the 31st of March of
any year shall be deemed unfinancial for the purpose of Article Nos. 6,
7, 8 and 9.
4. SUSPENSION OF A MEMBER:
a. Membership may be
suspended by not less than two-thirds majority vote at an Executive
Committee or General Meeting.
b. Any suspended member
may on not less than 2 weeks' written notice require the suspension to
be reconsidered at one subsequent Committee or General Meeting.
c. The Association shall
not be required to accept the renewal of membership of a suspended
member when renewal next falls due.
a. The books of the
Association shall commence on the 1st day of April and close
on the 31st day of March each year.
b. All monies which are
the property of the Association, except those deemed by the Treasurer to
be necessary for the good and proper conduct of Association business,
shall be deposited with financial institutions as determined by the
Committee at a duly constituted Committee meeting. Cheques drawn on any
account so operated shall require the signature of any two of the
following office-bearers: Secretary, Treasure, President.
c. An auditor appointed
by the Committee, to fulfil the functions as stated in Article 10.d. and
v. of this Constitution, shall be so appointed prior to the Annual
General Meeting and shall report to the Annual General Meeting in
6. ANNUAL GENERAL
a. The annual General
Meeting of the Association shall be held in the month of March each year
or as soon as practicable after that and shall require a quorum of
fifteen (15) members, or thirty percent (30%) of the financial members
when the total membership is less than 50 persons.
b. The Secretary of the
Association shall post to each financial member, not more than 30 days
and not less than 14 days prior to the date, details of the time, place
and the agenda for the said Annual General Meeting and a form of
nomination for office-bearers in the Association.
c. Every financial member
of the Association shall be entitled to attend the Annual General
Meeting, vote on the business transacted at the Meeting, vote on the
election of office-bearers and submit any motion for decision by the
Meeting in accordance with this Constitution.
d. The Annual General
i. Elect the
office-bearers of the Association for the ensuing twelve months.
ii. Receive and adopt the
minutes of the previous Annual General Meeting, the Annual Report of the
Committee, and the audited financial statement of the Committee.
iii. Transact such other
business and make decisions as the Meeting may decide.
7. GENERAL MEETINGS
The Executive Committee
may call general meetings as required, giving not more than 30 days and
not less than 10 days notice to all members.
8. SPECIAL GENERAL
a. The Executive
Committee shall call a Special General Meeting
i. If the Executive
Committee deems a Special General Meeting to be necessary, or
ii. At the request to
that effect signed by not less than fifteen Members of the Association,
or 30% of the membership if the membership is less than 50. This to be
done within 30 days of receipt of such a request.
The Committee shall, at
any time within 21 days after the receipt of the request to that effect
signed by not less than fifteen members of the Association or 30% of the
membership if the membership is below 50 hold a Special General
The quorum shall be as
for an Annual General Meeting.
b. The Secretary shall, not more than thirty days, not less than ten
days, prior to the holding of a Special General Meeting, post to every
member of the Association a notice setting out the time and place, date
and agenda of the said meeting.
c. A Special General
Meeting shall require a quorum as for an Annual General Meeting fifteen
(15) members or 30% of the membership if that is below 50 and shall have
the power to transact only such business (including an amendment to the
Constitution) as is set out in the agenda.
d. In the event of a
Special General Meeting passing a vote of no confidence in the
Committee, then the meeting shall be adjourned to a date not more than
thirty days thereafter for the purpose of holding elections for the new
Committee in the manner prescribed by the Constitution. Special General
Meeting shall appoint an interim executive to organise the election.
This constitution shall
only be amended at an Annual General Meeting of this Association at
least fourteen days prior to which written notice of such proposed
amendments has been forwarded to the Secretary; or at a Special General
Meeting called for that purpose.
A majority of two-thirds
of those present and voting is required to pass an amendment to the
a. The Committee of the
Association shall be elected for a period of twelve months at the Annual
Meeting each year.
b. The Committee shall
consist of: 1. President, 2. Vice-President, 3. Secretary, 4. Treasurer
and 5. Two or more Committee Members.s
c. A quorum of the
Committee shall be 50% of the Committee.
d. Any financial member
of the Association may nominate himself/herself or any other member of
the Association (with the consent of the concerned member). All the
nominations should be in the hands of the Secretary before the Annual
General Meeting. However, in the event of insufficient nominations
being received, nominations may be accepted at the meeting.
e. The Committee shall:
i. Meet at least four
times per calender year and as required to conduct the affairs of the
ii. Carry out all
decisions of the Annual and special General Meetings of the Association.
iii. Keep minutes of its
iv. Keep proper accounts
of all monies received and expended on behalf of the Association.
v. Obtain an audit of its
accounts each year.
vi. Carry out other such
activities consistent with the objectives of the Association as it shall
from time to time determine.
f. Members of the
Committee who absent themselves without apology from three consecutive
meetings of the Committee shall thereupon ceases to retain the office to
which they were elected.
g. In the event of a
member ceasing to be a member of the Committee, the Committee may
appoint another member to take his/her place for the rest of his/her
term of office.
11. DUTIIES OF
The President shall
(i) act as the
spokesperson for Association, unless an alternative spokesperson has
been appointed; and
(ii) preside over all
general and executive meetings. In the absence of the President, the
Vice-President will chair meetings. If both the President and the
Vice-President are absent the committee shall elect one of its members
to take the chair.
The Vice-President shall
the President and assume the duties of the President of the President in
the Presidentís absence.
The Secreatary shall
a record of minutes of all meetings;
(ii) attend to and keep a
record of all correspondence;
(iii) issue notices of
(iv) perform such other
duties as requested by the committee.
The Treasurer shall
all moneys payable to the Association and issue receipts for the same,
all moneysreceived shall be paid into the bank account of the
Association; except as provided for in clause 5b.
(ii) keep proper records
of all moneys received and disbursed;
(iii) present a balance
of the finances of the Association at committee meetings andat the
Annual General Meeting; and
(iv) perform all such
duties as directed the Committee from time to time.
Voting shall be by show
of hands except that:
a. any contested election
at an Annual General Meeting or otherwise shall be secret ballot;
b. the meeting may, by
show of hands, require any other vote to be by secret ballot.
a. The Association will
be dissolved if a resolution to this effect is carried at:
i. A Special General
Meeting called for the purpose in accordance with Article 8 of this
ii. The Annual General Meeting in accordance with Article 6 of this
b. At the time of
dissolution, the assets of the Association, being those remaining after
all debts incurred have been met and all liabilities paid, shall be
transferred to an organisation with similar objectives as determined by
a two-thirds majority of those present and voting at the Meeting at
which the Association is dissolved.
Amendments are ratified
at the Annual General Meeting on 28 April 1996 held in Mylor.
are just previous records and are not part of the constitution.
.........................................May 1991 .........
Adopted at the Annual
General Meeting on 7th March 1992 held in College Park.