 |
 |
  |
 |
 |
 |
 |
|
|
CONSTITUTION NEPAL AUSTRALIA FRIENDSHIP ASSOCIATION (South Australia) INC. 1. NAME: The name of the organisation shall be the Nepal-Australia Friendship Association (South Australia) Inc, herinafter refferred to as the Association.
The Annual Membership fee, as set down by the Annual General Meeting, shall fall due in April each year. Any member who is not financial as at the 31st of March of any year shall be deemed unfinancial for the purpose of Article Nos. 6, 7, 8 and 9.
a. Membership may be suspended by not less than two-thirds majority vote at an Executive Committee or General Meeting. b. Any suspended member may on not less than 2 weeks' written notice require the suspension to be reconsidered at one subsequent Committee or General Meeting. c. The Association shall not be required to accept the renewal of membership of a suspended member when renewal next falls due.
a. The books of the Association shall commence on the 1st day of April and close on the 31st day of March each year. b. All monies which are the property of the Association, except those deemed by the Treasurer to be necessary for the good and proper conduct of Association business, shall be deposited with financial institutions as determined by the Committee at a duly constituted Committee meeting. Cheques drawn on any account so operated shall require the signature of any two of the following office-bearers: Secretary, Treasure, President.
c. An auditor appointed
by the Committee, to fulfil the functions as stated in Article 10.d. and
v. of this Constitution, shall be so appointed prior to the Annual
General Meeting and shall report to the Annual General Meeting in
writing. 6. ANNUAL GENERAL MEETING a. The annual General Meeting of the Association shall be held in the month of March each year or as soon as practicable after that and shall require a quorum of fifteen (15) members, or thirty percent (30%) of the financial members when the total membership is less than 50 persons. b. The Secretary of the Association shall post to each financial member, not more than 30 days and not less than 14 days prior to the date, details of the time, place and the agenda for the said Annual General Meeting and a form of nomination for office-bearers in the Association. c. Every financial member of the Association shall be entitled to attend the Annual General Meeting, vote on the business transacted at the Meeting, vote on the election of office-bearers and submit any motion for decision by the Meeting in accordance with this Constitution. d. The Annual General Meeting will i. Elect the office-bearers of the Association for the ensuing twelve months. ii. Receive and adopt the minutes of the previous Annual General Meeting, the Annual Report of the Committee, and the audited financial statement of the Committee. iii. Transact such other business and make decisions as the Meeting may decide.
The Executive Committee may call general meetings as required, giving not more than 30 days and not less than 10 days notice to all members.
a. The Executive Committee shall call a Special General Meeting i. If the Executive Committee deems a Special General Meeting to be necessary, or ii. At the request to that effect signed by not less than fifteen Members of the Association, or 30% of the membership if the membership is less than 50. This to be done within 30 days of receipt of such a request. The Committee shall, at any time within 21 days after the receipt of the request to that effect signed by not less than fifteen members of the Association or 30% of the membership if the membership is below 50 hold a Special General Meeting.
The quorum shall be as
for an Annual General Meeting. c. A Special General Meeting shall require a quorum as for an Annual General Meeting fifteen (15) members or 30% of the membership if that is below 50 and shall have the power to transact only such business (including an amendment to the Constitution) as is set out in the agenda. d. In the event of a Special General Meeting passing a vote of no confidence in the Committee, then the meeting shall be adjourned to a date not more than thirty days thereafter for the purpose of holding elections for the new Committee in the manner prescribed by the Constitution. Special General Meeting shall appoint an interim executive to organise the election.
This constitution shall only be amended at an Annual General Meeting of this Association at least fourteen days prior to which written notice of such proposed amendments has been forwarded to the Secretary; or at a Special General Meeting called for that purpose. A majority of two-thirds of those present and voting is required to pass an amendment to the Constitution.
a. The Committee of the Association shall be elected for a period of twelve months at the Annual Meeting each year. b. The Committee shall consist of: 1. President, 2. Vice-President, 3. Secretary, 4. Treasurer and 5. Two or more Committee Members.s c. A quorum of the Committee shall be 50% of the Committee. d. Any financial member of the Association may nominate himself/herself or any other member of the Association (with the consent of the concerned member). All the nominations should be in the hands of the Secretary before the Annual General Meeting. However, in the event of insufficient nominations being received, nominations may be accepted at the meeting. e. The Committee shall: i. Meet at least four times per calender year and as required to conduct the affairs of the Association. ii. Carry out all decisions of the Annual and special General Meetings of the Association. iii. Keep minutes of its proceedings. iv. Keep proper accounts of all monies received and expended on behalf of the Association. v. Obtain an audit of its accounts each year. vi. Carry out other such activities consistent with the objectives of the Association as it shall from time to time determine. f. Members of the Committee who absent themselves without apology from three consecutive meetings of the Committee shall thereupon ceases to retain the office to which they were elected. g. In the event of a member ceasing to be a member of the Committee, the Committee may appoint another member to take his/her place for the rest of his/her term of office. 11. DUTIIES OF EXECUTIVES The President shall (i) act as the spokesperson for Association, unless an alternative spokesperson has been appointed; and (ii) preside over all general and executive meetings. In the absence of the President, the Vice-President will chair meetings. If both the President and the Vice-President are absent the committee shall elect one of its members to take the chair. The Vice-President shall (i) assist the President and assume the duties of the President of the President in the President’s absence. The Secreatary shall (i) keep a record of minutes of all meetings; (ii) attend to and keep a record of all correspondence; (iii) issue notices of meetings; and (iv) perform such other duties as requested by the committee. The Treasurer shall (i) receive all moneys payable to the Association and issue receipts for the same, all moneysreceived shall be paid into the bank account of the Association; except as provided for in clause 5b. (ii) keep proper records of all moneys received and disbursed; (iii) present a balance of the finances of the Association at committee meetings andat the Annual General Meeting; and (iv) perform all such duties as directed the Committee from time to time.
Voting shall be by show of hands except that: a. any contested election at an Annual General Meeting or otherwise shall be secret ballot;
b. the meeting may, by
show of hands, require any other vote to be by secret ballot. 13. DISSOLUTION a. The Association will be dissolved if a resolution to this effect is carried at:
i. A Special General
Meeting called for the purpose in accordance with Article 8 of this
Constitution. b. At the time of dissolution, the assets of the Association, being those remaining after all debts incurred have been met and all liabilities paid, shall be transferred to an organisation with similar objectives as determined by a two-thirds majority of those present and voting at the Meeting at which the Association is dissolved. Amendments are ratified at the Annual General Meeting on 28 April 1996 held in Mylor. These are just previous records and are not part of the constitution. .........................................May 1991 ......... AMENDMENTS Adopted at the Annual General Meeting on 7th March 1992 held in College Park. __________________________________
|
